Lacking a consistent methodology for the management of employee-related events including documentation protocols, conducting workplace investigations and compliant reporting, a renowned network of hospitals was experiencing severe inefficiencies. The human resources departments at each hospital within the system were operating independently, using Excel spreadsheets, color-coded files and even handwritten notes to collect their own employee-related event data. Compounded by differing levels of staff training, ability and experience amongst human resource units, the hospitals lacked consistency in their employee relations practices, creating potential risk to the network.

The hospital system turned to HR Acuity, who configured and implemented a unique SaaS employee relations risk mitigation solution. By scheduling numerous, web-based calls with all of the key HR stakeholders, HR Acuity was able to build a sense of buy-in and customization prior to implementation.

The implementation evolved as a bottom-up process driven by users. Network hospitals were able to work with a standard set of questions for an exit interview and build out the form as needed. Similarly, the proprietary methodology in the HR Acuity software assisted the hospitals in structuring consistent workplace investigations. While personnel information remained confidential and was not accessible by other hospitals in the network, HR Acuity allowed for a high-level legal overview of the data if needed. In one situation, a hospital had terminated an employee for cause, and the top level legal and mediation groups were allowed access to information that helped prevent another hospital from hiring the same person. HR Acuity facilitated highly interactive training sessions to almost 60 users on how to use the solution but also critical topics such as how to conduct a workplace investigation interview, how to determine the credibility of a witness, handling employee-related events, best practice investigations and documentation protocol. In total, the client received 520 hours of web-based and in-person learning time.